MasterMind + Comdata: Driver Card Management in One Platform

Managing Driver Spending with Limited Visibility

For fleet managers, driver cards are a necessary tool but often a daily frustration. Whether it’s setting fuel limits, approving one-time purchases, or dealing with lost cards, the process typically means logging into separate systems, making manual updates, and waiting for changes to stick. 

At the same time, executives worry about financial control and accuracy. Every card swipe represents a potential reconciliation headache, especially when purchase data has to be keyed in manually or pulled from paper receipts. The result? More time wasted, more risk of error, and less visibility across the organization.

The MasterMind + Comdata Integration

With the MasterMind® integration to Comdata, managing driver cards is no longer a separate task outside your TMS. Everything happens in one system, giving fleet managers and executives real-time control and visibility. 

From within MasterMind, users can:

• Set and adjust card limits, card status, and cash access permissions instantly 
• Transfer settings to a replacement card if one is lost or stolen 
• Authorize one-time fuel or off-network overrides without leaving the TMS 
• View transaction-level details for every driver card in near real time 

On the finance side, every transaction is automatically captured, categorized, and posted into the general ledger. What used to take multiple steps across different platforms now happens seamlessly turning a driver’s swipe into a clean, auditable cost entry. 

Why It’s Different

Most TMS platforms don’t integrate with Comdata at all, leaving managers to toggle between portals and spreadsheets. MasterMind takes a different approach:

• Unified Experience: Driver card controls live directly in your TMS alongside dispatch and financial workflows. 
• Real-Time Data: Nearly every update pulls live from Comdata, so managers always see the current card status. 
• Secure by Design: MasterMind never touches card numbers—tokens are managed by a secure third-party partner. 
• Audit-Ready: A complete history of card changes is stored for compliance and financial oversight.

The Value for Fleets

For fleet managers, this means fewer interruptions and faster decisions when handling card requests. For executives, it means stronger financial control, reduced manual reconciliation, and better visibility into spending. 

Instead of wasting hours chasing down receipts and reconciling errors, teams can focus on operations while knowing that every transaction is accurate, secure, and tied directly to the ledger. 

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